{"id":1424,"date":"2013-10-29T10:06:19","date_gmt":"2013-10-29T14:06:19","guid":{"rendered":"http:\/\/veipd.org\/earlyintervention\/?p=1424"},"modified":"2020-06-25T01:56:25","modified_gmt":"2020-06-25T01:56:25","slug":"the-45-day-timeline-four-need-to-knows","status":"publish","type":"post","link":"https:\/\/www.veipd.org\/earlyintervention\/2013\/10\/29\/the-45-day-timeline-four-need-to-knows\/","title":{"rendered":"The 45-Day Timeline: Four Need-To-Knows"},"content":{"rendered":"<p>It&#8217;s one of our most important timelines in early intervention &#8211; the 45-day timeline. It&#8217;s also a timeline that service coordinators and local system <img loading=\"lazy\" decoding=\"async\" class=\"alignright wp-image-1426 size-medium\" src=\"https:\/\/www.veipd.org\/earlyintervention\/wp-content\/uploads\/2013\/10\/shutterstock_73397383-300x290.jpg\" alt=\"The Number 45\" width=\"300\" height=\"290\" srcset=\"https:\/\/www.veipd.org\/earlyintervention\/wp-content\/uploads\/2013\/10\/shutterstock_73397383-300x290.jpg 300w, https:\/\/www.veipd.org\/earlyintervention\/wp-content\/uploads\/2013\/10\/shutterstock_73397383.jpg 347w\" sizes=\"auto, (max-width: 300px) 100vw, 300px\" \/>managers\/administrators must\u00a0keep &#8220;on their radars&#8221; with families entering early intervention systems. Here are a few important things to know about this timeline:<\/p>\n<h2>The 45-day timeline is a family right and safeguard.<\/h2>\n<p>The 45-day timeline is described in the federal law as a right of families. VA&#8217;s <a href=\"http:\/\/infantva.org\/documents\/forms\/3028eEI.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Notice of Child and Family Rights and Safeguards<\/a> (PDF, New Document) document describes this\u00a0as parents having rights and safeguards relating to\u00a0the &#8220;opportunity for a multidisciplinary evaluation for eligibility determination and, if eligible, assessment and the development of an Individualized Family Service Plan (IFSP) within forty-five (45) calendar days from referral.&#8221;\u00a0This right is in place to ensure that families enter the system in a timely manner, and I think all of us can appreciate the importance of time when working with infants and toddlers.<\/p>\n<h2>Day 1 of the 45-day timeline starts with the date the child was referred to the early intervention system.<\/h2>\n<p>To be sure that you are tracking this timeline accurately, it&#8217;s vital to count out the 45 days starting with day 1 as the date of referral. A simple tip to ensure that you track this timeline correctly includes using a tool like the 45-day excel calculator\u00a0you&#8217;ll find on the <a href=\"http:\/\/www.eipd.vcu.edu\/tools_trade.html\" target=\"_blank\" rel=\"noopener noreferrer\">Tools of the Trade<\/a> page on\u00a0our <a href=\"http:\/\/www.eipd.vcu.edu\/index.html\" target=\"_blank\" rel=\"noopener noreferrer\">VEIPD Center<\/a> site.<\/p>\n<h2>The initial IFSP meeting must be\u00a0held before the 45-day timeline ends.<\/h2>\n<p>Whether or not the 45-day timeline is met is usually documented by the date of the family&#8217;s signature on the initial IFSP, which also usually occurs at the initial IFSP meeting. It&#8217;s less common to have multiple meetings to develop the initial IFSP but it&#8217;s possible so be sure to document the entire process. Document your service coordination efforts to contact the family, schedule the intake and assessment, and communicate with service providers who are a part of these early processes. If there are any questions about why the timeline was not met, your documentation will be critical.<\/p>\n<h2>Compliance with the 45-day timeline is set by the federal Office of Special Education Programs (OSEP) at 100%!<\/h2>\n<p>Because OSEP expects all families entering early intervention to do so within 45 days, service coordinators must be very mindful of how they document this process. There are some circumstances that are &#8220;allowable&#8221; as reasons for missing this timeline, such as when a family chooses to postpone the assessment or IFSP meeting or when a child is ill. Even this can be tricky, though, because a child who is sick on day 10 but well by day 13 does not necessarily mean that the EI program has a pass on the timeline. In this case, there would still be plenty of time to get the necessary activities completed before day 45.<\/p>\n<p>There are also some activities that are never &#8220;allowable&#8221; reasons for missing the timeline, such as not having enough assessment slots or\u00a0multidisciplinary team members\u00a0available. Issues like these are program issues and, while they must be documented, represent system issues that must be managed in spite of the 45-day expectation. Missing the timeline because of not having enough assessment slots would put a program out of compliance, which would then put the state out of compliance as well &#8211; missing the timeline can have far-reaching effects. When issues like this arise, it&#8217;s important for service coordinators to talk with their local system managers\/administrators to problem-solve together.<\/p>\n<p>Since the 45-day timeline is so important, let&#8217;s share some ideas for managing it:<\/p>\n<p><strong>Service coordinators &#8211; What do you do to help you keep track of the 45-day timeline? <\/strong><\/p>\n<p><strong>Local system managers\/administrators &#8211; What tips can you share for helping your staff manage this timeline? How do you track it across your EI system?<\/strong><\/p>\n<hr \/>\n<p>Virginia EI Service Coordinators, Service Providers and Local System Managers can check out the <a href=\"http:\/\/infantva.org\/documents\/pr-PM-PracticeManual-5-12.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">I&amp;TC of VA Practice Manual<\/a> (PDF, New Window) for more guidance about the 45-day timeline.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>It&#8217;s one of our most important timelines in early intervention &#8211; the 45-day timeline. It&#8217;s also a timeline that service coordinators and local system managers\/administrators must\u00a0keep &#8220;on their radars&#8221; with families entering early intervention systems. Here are a few important things to know about this timeline: The 45-day timeline is a family right and safeguard. [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_s2mail":"yes","footnotes":""},"categories":[139,11,14,16],"tags":[50,58,59,64,68,74,86,87,104,112,124,125],"class_list":["post-1424","post","type-post","status-publish","format-standard","hentry","category-all","category-ifsp-development","category-practical-strategies-for-intervention","category-service-coordination","tag-early-intervention","tag-families","tag-family-centered-practices","tag-ifsp","tag-infants","tag-local-system-management","tag-parent-professional-partnership","tag-parents","tag-service-coordination-2","tag-strategies","tag-timelines","tag-toddlers","clearfix"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>The 45-Day Timeline: Four Need-To-Knows - Early Intervention Strategies for Success<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.veipd.org\/earlyintervention\/2013\/10\/29\/the-45-day-timeline-four-need-to-knows\/\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Dana Childress, PhD\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.veipd.org\\\/earlyintervention\\\/2013\\\/10\\\/29\\\/the-45-day-timeline-four-need-to-knows\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.veipd.org\\\/earlyintervention\\\/2013\\\/10\\\/29\\\/the-45-day-timeline-four-need-to-knows\\\/\"},\"author\":{\"name\":\"Dana Childress, PhD\",\"@id\":\"https:\\\/\\\/www.veipd.org\\\/earlyintervention\\\/#\\\/schema\\\/person\\\/912e5da6aba7fba3a723c90a678d1146\"},\"headline\":\"The 45-Day Timeline: Four Need-To-Knows\",\"datePublished\":\"2013-10-29T14:06:19+00:00\",\"dateModified\":\"2020-06-25T01:56:25+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.veipd.org\\\/earlyintervention\\\/2013\\\/10\\\/29\\\/the-45-day-timeline-four-need-to-knows\\\/\"},\"wordCount\":668,\"commentCount\":2,\"publisher\":{\"@id\":\"https:\\\/\\\/www.veipd.org\\\/earlyintervention\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/www.veipd.org\\\/earlyintervention\\\/2013\\\/10\\\/29\\\/the-45-day-timeline-four-need-to-knows\\\/#primaryimage\"},\"thumbnailUrl\":\"http:\\\/\\\/www.veipd.org\\\/earlyintervention\\\/wp-content\\\/uploads\\\/2013\\\/10\\\/shutterstock_73397383-300x290.jpg\",\"keywords\":[\"early intervention\",\"families\",\"family-centered practices\",\"IFSP\",\"infants\",\"local system management\",\"parent-professional partnership\",\"parents\",\"service coordination\",\"strategies\",\"timelines\",\"toddlers\"],\"articleSection\":[\"All\",\"IFSP Development\",\"Practical Strategies\",\"Service Coordination\"],\"inLanguage\":\"en\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/www.veipd.org\\\/earlyintervention\\\/2013\\\/10\\\/29\\\/the-45-day-timeline-four-need-to-knows\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.veipd.org\\\/earlyintervention\\\/2013\\\/10\\\/29\\\/the-45-day-timeline-four-need-to-knows\\\/\",\"url\":\"https:\\\/\\\/www.veipd.org\\\/earlyintervention\\\/2013\\\/10\\\/29\\\/the-45-day-timeline-four-need-to-knows\\\/\",\"name\":\"The 45-Day Timeline: Four Need-To-Knows - 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